How do I export a .pst file from Microsoft 365?

Follow the given steps to instantly export Office 365 to PST: Download and run the Office 365 Export Tool on your PC and choose Backup . Provide the credentials for your Office 365 account or Import CSV for multiple accounts and click Sign In. Select the Office 365 Mailbox ID and Backup Options for the export. Then, click Next. Preview the folders in the tree hierarchy and select those to export. Click Next. Further, opt for the PST format from the saving options drop-down menu. Choose the additional features and click Path to Save to provide a destination for the resultant PST. At last, click on Convert to start the conversion of Office 365 to PST.

Office 365 Export Tool to Save Office 365 Mailbox to PST

Q: Will this software filter duplicate emails, contacts, and calendar events from Office 365 mailboxes?

Absolutely Yes! The Microsoft 365 Exporter Tool has a Remove Duplicate filter to exclude similar emails, contacts, and calendar events. All you need to do is check this option and select the specific criteria for eliminating duplicates.

Q: In which other file formats can this Office 365 PST Export Tool save the data?

Office 365 Export Tool allows saving Office 365 data into PST, PDF, EML, CSV, XLS, JPG, PNG, GIF, DOC, DOCX, DOCM, TXT, MBOX, and many other Image, Document, and Excel file formats.

Migrate Cloud Data

Backup and Save Office 365 Shared and In-Place Archive Mailboxes Locally

Microsoft 365 Export Tool is top-notch software built with advanced algorithms to export Office 365 mailbox to PST in Bulk with 100% Accuracy. The Office 365 PST Export Tool also converts emails, attachments, notes, tasks, etc., from all Office 365 mailboxes without data loss. Moreover, the utility provides precision and hassle-free bulk conversion of large and bulky Microsoft 365 emails.

(Average Rating 4.6 Based on 932 Reviews)

Export Office 365 Emails to PST, PDF, MBOX, EML, and CSV formats.
Backup Office 365 Shared Mailbox and Archive Mailbox to Local Drive.
Remove Duplicate Mails option prevents the export of duplicate Office 365 emails, optimizing storage.
Offers a Split Resultant PST feature to divide large PST files into smaller PSTs.
Maintains the folder hierarchy of the mailbox and runs smoothly on all Windows OS.

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Salient Features of the Office 365 Email Export Tool

Bulk Export Office 365 to PST

This full-fledged software enables users to export data from multiple personal as well as business Office 365 mailboxes at once. It is competent enough to save large Office 365 mailboxes into PST and many other file formats such as CSV, EML, XLS, MBOX, PDF, TIFF, etc. without data manipulations or loss.

Assign Impersonation Feature

The Office 365 Export Tool provides an Assign Impersonation feature. Using this, administrators can transfer data on behalf of users from Office 365 mailboxes with ease. This feature improves security and prevents extra effort to select each account individually.

Smart Microsoft 365 Mailbox Preview

Using Office 365 Mailbox Export Tool, users get the option to check the files, folders, and sub-folders of Office 365 mailboxes in a tree structure in the preview panel. Users can choose the required folders to export as the Outlook PST file. This assures that the original folder structure of the mailbox is kept intact.

Remove Duplicate O365 Emails

With this tool, users get many advanced filter options. One such feature of this software is to Remove Duplicates. It enables to skip duplicate emails and contacts from Office 365 mailboxes based on To, From, Subject, Body, etc. It makes sure that unique emails and contacts are exported precisely and accurately.

Self-Explanatory GUI

This software is designed with advanced algorithms and has an easy-to-navigate graphical user interface. This makes it the best choice for all technical and non-technical users. Moreover, it involves very easy and minimum steps to export Microsoft 365 mailboxes without expertise.

Export All Office 365 Mailboxes

The Microsoft 365 Export Tool is an eminent software that allows to export data from Office 365 Mailbox, Online Archive, and Public Folder without difficulties. The tool efficiently selects the specified data and exports it into Outlook PST or other formats without errors or loss.

Split Resultant PST Option

Using this software, users can choose to divide the large-sized PST files into smaller PSTs to save storage and manage data in an organized manner. They can choose the Split Resultant PST feature and separate large PST files into small ones based on MB or GB for productivity.

Selective O365 Mailbox Conversion

To export Office 365 to PST selectively, opt for the Mail Filter and Task Filter. Simply, input a Start Date and End Date to perform selective export of Office 365 emails for that particular period only. It ensures to transfer of data for the specified period only between two dates and prevents the rest. As a result, only the desired data is exported.

Save Output at the Desired Location

Office 365 Email Extractor Tool has a Path to Save option. Users can click this button to choose a specific destination of their choice for the resultant file. This feature helps users to save time and provides quick access to the output file after the export. Also, you can give a Custom Folder Name for easy identification of the output file.

Windows System Compatibility

Another amazing feature of this excellent software is Windows OS compatibility. The tool supports all the earliest and latest versions of Windows systems, such as Win 11, 10, 8.1, 8, 7, XP, Vista, 2000, 2003, NT, 98, and others. Apart from that, it allows securely exporting the first 50 emails for free.

Technical Specification

Office 365 Export Tool specifications that users must follow for ease of working.

About Product

Office 365 Mailbox Export Tool is a prominent utility that makes Office 365 mailbox export a simple and easy task with its built-in features. This tool allows users to convert Office 365 emails and attachments into PST files and many other file formats in batches. Additionally, with this tool, users can preview Microsoft 365 mailbox folders and check the data integrity and folder hierarchy are preserved throughout the conversion.

Free Download

Processor

Intel® Pentium 1 GHZ Processor (x86,x64) or equivalent

Hard Disk

512MB of free hard disk space required

Memory

Minimum 512 (1 GB Recommended)

Operating System

Windows 11 and all its below version

EULA Software Guide Installation / Uninstallation

To run this tool smoothly on Windows 11, follow the below-mentioned steps:

Go to Windows Defender.
Click on Settings.
After that, Turn Off Real-Time protection.

Whenever controlled folder access is Enabled, some parts of the software might not get installed correctly. Controlled folder setting sometimes blocks anything that attempts to write to use the user\{user name}\Appdata or various other related folders.

Please disable your antivirus or window defender temporarily and allow access from its setting by adding our software to the exception list. If still blocking, then clear the browser cache and remove all the temporary files from the system.

Yes, It perfectly works on such storage technology as long as the file access is transparent that is usually there.

It is due to the screen resolution of your system or PC. Please, adjust your System/PC Screen resolution to default.

Free and Full Version Comparison of Microsoft 365 Export Tool

Compare the features of the Office 365 Email Extractor Tool-Demo and Licenced Version.

Features	Free Version	Paid Version
Export Office 365 Mailboxes to PST in Bulk	Only 50 Emails	All
Assign Impersonation Rights
Export M365 Data From Office Mailbox, Public Folder, and Online Archive		All
Save Office 365 Emails in Other File Formats	Only 50 Emails	All
Preview Office 365 Mailboxes
Remove Duplicate O365 Mail
Split Large Resultant PST
Mail and Task Filters
Custom Folder Name Feature
Supports all Office 365, MS Exchange, and Windows OS versions
	$99
Download and Purchase	Free Download	Purchase Now

FAQ

Generally Asked Queries by the Users and their Appropriate Solutions.

Follow the given steps to instantly export Office 365 to PST:

Download and run the Office 365 Export Tool on your PC and choose Backup.
Provide the credentials for your Office 365 account or Import CSV for multiple accounts and click Sign In.
Select the Office 365 Mailbox ID and Backup Options for the export. Then, click Next.
Preview the folders in the tree hierarchy and select those to export. Click Next.
Further, opt for the PST format from the saving options drop-down menu.
Choose the additional features and click Path to Save to provide a destination for the resultant PST.
At last, click on Convert to start the conversion of Office 365 to PST.

Yes, using this comprehensive Office 365 Exporter, you can download complete mailbox data from Online Archive into PST and many other file formats.

Yes, of course. The Office 365 Mailbox Export Tool allows batch conversion of Office 365 mailboxes with the Assign Impersonation feature. Also, you can Import CSV with a user ID and password for seamless conversion.

The free demo version of this software is specifically to test the performance and features of the software. Besides that, it allows to export only the first 50 emails from the mailbox for free. For exporting more than that, you need to upgrade to the full version of the Office 365 Email Extractor Tool.

Absolutely Yes! The Microsoft 365 Exporter Tool has a Remove Duplicate filter to exclude similar emails, contacts, and calendar events. All you need to do is check this option and select the specific criteria for eliminating duplicates.

Office 365 Export Tool allows saving Office 365 data into PST, PDF, EML, CSV, XLS, JPG, PNG, GIF, DOC, DOCX, DOCM, TXT, MBOX, and many other Image, Document, and Excel file formats.

Our Client’s Review

What do Clients Say About Us?

Customer satisfaction is our topmost priority. Know what our trusted clients say about us.

Office 365 Email Export Tool is an efficient software that makes data backup so easy and quick. It exported all my Office 365 mailbox data at once in a few steps without compromising its integrity or confidentiality. Now, I can easily access Office 365 emails in my Outlook account.

Sarah Gordon

This Microsoft 365 Export Tool is one of the best software to bulk convert Office 365 emails into PST. In addition, its ability to convert Office 365 emails into other PDF, EML, CSV, DOC, etc. file formats is commendable. This tool makes the process seamless with its easy-to-use GUI and is fast and reliable.

Robert Taylor

One of my friends helped me find this Office 365 PST Export Tool and it exceeded my expectations. The software has several built-in features to remove duplicates, select emails, provide filenames, and more. Also, it keeps the data integrity and original folder structure maintained throughout the Office 365 to PST conversion.

Office 365 Export Tool