Transfer Outlook Emails to Another Account – A Simple Tutorial

User Query: “I want to transfer my Outlook emails to another account because I’m looking to consolidate all my communications for better management. My current account is cluttered, making it difficult to find important messages. Plus, I want to switch to a more user-friendly email service that offers better features and security to meet my needs.”

There are many users on the internet who have a similar need to move Outlook emails to another account. Therefore, we have crafted this concise and informative article to guide you through the steps to migrate your Outlook emails. After thorough research, we have identified some of the best methods to import your Outlook emails. However, through extensive testing, we found that the Outlook Backup Tool stands out. Stick with us until the end to learn about the best ways to create a secure backup of your Outlook emails.

Causes for Outlook Emails from Old Account to New One Migration?

Here, we will look at a few typical causes for transferring Outlook emails to another account.

• Organization change: Migrating your Outlook emails becomes essential when transitioning to a new job. 
• Account Closure: The original Outlook account is being closed or deactivated.
• Storage limitations: The original account is reaching its storage limit, which requires moving data to manage.
• For Backup: Create backups of your important emails by moving them to another account.
• Email Address Change: changing your primary email address but wanting to keep old communication.
• Email Management: Consolidating multiple accounts into one for easier access and organization.
• Account Security: Concerns about account security or data breaches may prompt a transfer to a more secure account.
• Shared Access: Transferring emails to a shared or team account for collaborative purposes.

In the section below, we will now look at how to transfer emails from one Outlook account to another.

How to Transfer Outlook Emails to Another Account?

In this section, we will explore the most practical methods for moving your Outlook emails to another account. These approaches have been tested and verified by our IT team. For smaller volumes of Outlook emails, users can opt for the manual method. However, for bulk email transfers, it is recommended to use an automated tool for a more efficient process.

Migrate Outlook Emails to Another Account With MS Outlook

Here, we are going to discuss how users can manually transfer Outlook emails to another account using Outlook. Initially, export all the data from the old Outlook account in PST format. Then import all the exported files into the new Outlook account. Now, let’s get the detailed steps to accomplish this task.

• In the first step, open and run your MS Outlook on your device.
• Go to the File menu and choose the Import/Export option.
• Select Open & Export > Export to a File > Outlook Data File (.pst) options.
• Next, choose the folder that you need to export and set the path destination to save the result files.
• After that, open your other MS Outlook account and go to the File tab.
• Further, choose the Open & Export > Import/Export >Import from another program or file option.
• Then, pick the Outlook Data File and click Next.
• Here, browse the PST files that you exported and hit Next again.
• Lastly, click on the Finish button to end the migration process.

Drawbacks of Manual Technique?

• It is best when the data size is small.
• Require technical knowledge to complete all steps accurately.
• If you make mistakes during migration, you can lose and damage your important data.
• It doesn’t provide a date filter to extract specific data accurately.

We will now go over a simple way to move a large number of Outlook emails to a different account.

Effortless Solution to Migrate Outlook Emails to Another Account

Outlook Backup Software is a risk-free and affordable solution that allows you to transfer Outlook emails to another account in just one go. With this tool, you can easily manage amounts of data without losing it. This software is designed with a simple GUI so every user can use this tool without any special guidance. Moreover, it provides preview options, which allow you to view data before conversion. This advanced utility offers multiple features that help you make your process more smooth and accurate according to your requirements.

Follow these instructions to Migrate Outlook Emails to Another Account:

1. Launch the Outlook Backup Software on your screen.
2. Then, choose Outlook from the list and log in with your old Outlook credentials.
3. Afterward, check the files from the tree-structure list and click Next.
4. Next, choose the PST from the list and set the destination path to save your result PST file.
5. In the end, choose the additional feature you need and click on the Convert button to start the process.

Once your Outlook emails have been saved as PST files, you must import the exported PST files into a new Outlook account.

• Now, open your new MS Outlook account.
• Then, go to File > Open & Export > Oppen Outlook Data File (.pst).
• Afterward, select the desired PST file and click on the Ok button to transfer Outlook emails to another account.

End Result

This complete guide has discussed how to transfer Outlook emails to another account using different methods. There are restrictions when utilizing the manual method, but it is free to move Outlook emails to another account. Other than that, you can save time and effort by bulk transferring Outlook emails to another account using the automated method. The best part is that you can choose the expert method without any hesitation because it has no limitations that the manual method has. Select the method that best suits your needs.

Also Read : Outlook Emails as PDF on PC.