How to Save Gmail Emails to Hard Drive in 6 Steps – Easily

Google has provided a lot of prominent services for effective communication and data management. Users are very familiar with using Gmail for email exchange and storing data on the cloud. However, these are prone to corruption and can encounter many other risks. Therefore, it is necessary to save Gmail emails to Hard Drive beforehand to avoid unforeseen circumstances. This blog provides top-notch solutions and a Gmail Backup Tool to keep a secure backup of emails. 

Why Backup Gmail Emails to Hard Drive?

Taking a backup is considered an optimum choice for any user concerned about their data. The main reasons specifying the importance of Gmail data backup to a hard drive are:

• Preserve Gmail data including emails, messages, contacts, schedules, etc.
• Protection from malware, viruses, attacks, or any other kind of threats.
• To reduce the oversized storage and free up the cluttered mailbox.
• Share archived Gmail emails with other email clients and applications.
• Access data offline and easily edit or customize emails as desired.
• Prevent Gmail account inaccessibility issues and reduce extra costs.

Reliable Solutions to Save Gmail Emails to Hard Drive

There are multiple solutions available in the market to download Gmail data to a local drive. Here, we provide the best manual methods as well as a professional tool for users’ convenience. Moreover, find their advantages and limitations too below.

Download Gmail Emails to External Hard Drive Manually

The manual method has three major solutions to archive Gmail data. Follow the detailed guide for securing your mail data.

Method 1:  Download Gmail Mailbox via Google Takeout

1. Firstly, open Google Takeout by signing in with your Gmail account.
2. Next, click the checkbox beside Deselect All to exclude all items.
3. After that, browse and find Gmail (Mail) and choose it. Tap Next Step.
4. Now, choose a particular file type, size, and delivery method.
5. Subsequently, set Frequency to Export Once (suggested) or as desired.
6. Lastly, click the Create Export button to initiate the backup.

Note: Once this download completes, you will receive a link in your respective added Gmail account. Download the file from there in ZIP form and extract its contents to the hard drive. These will be in the MBOX file format.

Method 2: Save Gmail Emails to Hard Drive as a PDF

1. Start Gmail and from the Inbox folder, select the email you want to save.
2. Open Email and press Ctrl + P to view the Print dialog.
3. Further, select the Save as PDF option in the destination.
4. Apply other Print settings (if needed) and finally, click Print.
5. Later, the Save As dialog opens. Select the hard drive location and hit Save.

Method 3: Export Gmail Emails to Hard Drive Through Outlook

1. Foremost, sign in to your MS Outlook account and move to Add Accounts.
2. There, enter the Gmail email, account name, and password. Click Connect.
3. Once the Gmail and Outlook accounts are configured, check the left pane.
4. Now, create a new folder in the Outlook inbox to save Gmail emails.
5. Afterward, drag and drop Gmail emails to the new Outlook folder.
6. At last, you can save those emails in a PST file using Import/Export and add it to the hard drive.

Drawbacks of the Manual Method:

• Limited files download with size limits and take a lot of time.
• Not applicable for batch migration of Gmail mailbox folders.
• Requires a different application with a proper internet connection.
• High risk, i.e., no guarantee of data security and data confidentiality.

Thus, it is the right decision to switch to a professional tool to avoid hassle.

Which Expert Tool Save Gmail Emails to Hard Drive?

If you want to instantly save your Gmail emails into a hard drive without data loss. Then it is your queue to opt for the Gmail Backup Tool. This is because it converts Gmail data to a desired format and instantly saves it at a specified location. Additionally, the tool has no limitations on the mailbox or folder size and supports bulk migration. Moreover, the tool functions smoothly on all Windows OS and any user can work it with ease.

Guide to Backup Gmail Emails to Hard Drive

1. Install and run the Gmail Email Backup Software as an admin.
2. Select the option to Backup Gmail Mails only and sign in to Gmail.
3. Further, in the Preview Panel, checkbox folders to save. Tap Next.
4. After that, pick a file format of choice to download Gmail data.
5. Apply filters as needed and hit Next to provide the Hard Drive destination.
6. At last, click Convert to start downloading Gmail emails to a hard drive.

Conclusion

This guidebook discussed the importance of exporting Gmail emails to a Hard Drive. We find four effective solutions to save Gmail emails to Hard Drive with ease. The manual methods suggested above are free but need technical knowledge and have other limits too. Whereas, the professional tool is a go-to solution with 100% data accuracy and saves time, effort, and extra cost.

Frequently Asked Questions

1. How to Download Gmail emails to a Hard Drive instantly?

Ans: Follow these steps: 

1. Launch the Gmail Backup utility and sign into Gmail.
2. Pick folders from the Preview Panel to save and tap Next.
3. After that, select a saving format and select optional filters.
4. Enter the Save Path for Hard Drive and lastly, click Convert.

2. Which method is best to export Gmail emails to Hard Drive for free?

Ans: You can download Gmail emails for free using any of these manual methods:

• Google Takeout, Save as PDF, or via MS Outlook.

However, these have some limitations. Thus, the best solution is the Gmail Backup Tool. Its demo version allows you to save 50 emails per folder for free with complete data protection and accuracy.

Also Read : Export Gmail Emails to PDF.