Secure Way to Migrate Outlook to Office 365- A Quick Guide

User Query: I work in a company as an assistant manager with over 400 employees. Now, we are switching to the cloud platform and have created a PST file for each employee. We want to migrate Outlook to Office 365, but we don’t have any method to perform this migration. Please suggest an easy method to migrate from Outlook to Office 365.

Like the above user, if you have a similar query, read the entire blog carefully. MS Office 365 is a cloud-based service that permits users to access it from anywhere and at any time. In Office 365, users will get a number of applications and services. Additionally, users can choose their subscription plan according to their needs. So, let’s discuss the different methods along with the professional one i.e. Outlook Backup Tool. 

Different Methods to Migrate Outlook to Microsoft 365

For the migration of Outlook accounts to Office 365, we have different methods. One of them is the manual method and the other one is the professional method. First, we will discuss how we can do this migration manually, and after that, we will discuss the automated approach.

#1. Manual Method Using Outlook Import/Export Feature 

Using the Outlook Import/Export feature, you can export the data in PST files and migrate Outlook emails to Office 365 manually. So, follow the below-given steps to complete the task.

Important Steps to Follow to Migrate Outlook to Office 365

1. Open the Outlook on your system and go to File > Open & Export > Import/Export.
2. After that, select Import from another program or File, and then click Next.
3. Select Outlook Data File and then click the Next button.
4. After that, set the location where you want to save the file.
5. Choose your Office 365 account and tap the Finish button.

The above manual method has some limitations and risks of data loss during the process. Also, if you have data in bulk then this method is not suitable. The manual method is lengthy and time-consuming. That’s why you need a professional tool for this migration. 

#2. Automated Approach Using Professional Tool

Cigati Outlook Backup Tool is the best solution when you want to migrate mailbox to Office 365. This utility has many advanced features that you can use for the migration of Outlook to Office 365. With this tool, you can directly migrate to Office 365 in one go. You don’t need to worry about the file size and can migrate the complete mailbox easily. Additionally, users can preview their emails before the migration process and it maintains the data integrity. Therefore, follow the simple steps given below.

Simple Steps to Follow for the Migration

1. First, download and run the Cigati Outlook Backup Tool as administrator.
2. After that, select Outlook from the list on the left side of the screen.
3. Then, enter the login credentials of the Outlook account including email, password, port number, and host, and click Login.
4. Now, preview the details of the chosen email ID and mark the folder you want to migrate.
5. After that, select Office 365 as an email client from the drop-down menu.
6. Now, enter the credentials of your Office 365 account and then click Next.
7. Finally, click the Convert button to begin the migration process.

Conclusion

In conclusion, this blog provides a complete guide to migrate Outlook to Office 365. We have discussed the methods for this migration along with the manual method. However, the manual method has many limitations and risk of data loss. Also, the manual approach is time-consuming and lengthy. That’s why we recommend using the professional method i.e. Cigati Outlook Backup Tool. It has many advanced features that can streamline the process of migration. Users can select any of the approaches according to their needs.

Also Read : Print an Email from Outlook.