How to Migrate Outlook to Google Workspace – Expert Guide

User Query: Our business email account is currently set up through Microsoft Outlook. Now, we want to switch everything to Google Workspace while keeping the personalized email address. I know there are many methods to migrate Outlook to Google Workspace but is there a way to make the switch and still keep @businessname.com?  Please, propose the best possible way to do this migration.

Microsoft Outlook and G Suite are both famous software suites created for communication, collaboration, and productivity in business and personal use. Both of them have strength and are used by a wide range of users. The choice between them depends on individuals and businesses needs. So, if you have the same kind of query as the above user, follow the methods given in this blog. Along with the technical Outlook Backup Tool. 

Different Reasons to Migrate Google Workspace from Outlook

1. Using Google Docs, Sheets, and Slides, there are a lot of users working on the same document at the same time. 
2. Google Workspace works with other Google services as well, and you can use Google Drive for file storage, Google Meet for video conferencing, and Google Chat for instant messaging. 
3. Cost savings is one of the top reasons that organizations like Google Workspace. 
4. Mobility level gives the employees the right to work anywhere on the go, at home, or office. 
5. The new G Suite makes it easy to add or remove users, as your organization expands or contracts. 

How to Transfer Microsoft Outlook Files to G Suite?

Migrating your email from Outlook to Google Workspace or G Suite are probably things you think can be complicated, but here are some ways it can be made easier for you. We will explore the manual approaches first, then we will get to know the automated approach technique.

#1. Microsoft Outlook to Google Workspace Migration By Utilizing GSSMO

Google delivers a tool to make this migration smoother. Follow the below steps to utilize this tool.

Steps to Utilize GSSMO Tool

1. Download and install the GSSMO migration tool.
2. Run the tool installing your G Suite email address.
3. To manage Google items click Allow.
4. From PST Files are selected on the User Profile page.
5. Select Outlook PST file and click on the Open button.
6. Next, choose which data you’d like to move (emails, contacts, calendar) and then Migrate to begin.

#2. Manual Approach Using Integrated Outlook Features  

Steps for Moving Emails:

1. First, open MS Outlook on your system.
2. After that, go to file and then press the Add Account tab.
3. Enter the G Suite account email and then click the Connect button.
4. Afterward, enter your password and click the Sign In button.
5. Now, if you want to copy Outlook email, you can create a new folder in the Gmail via Gmail folder and right-click the folder to choose Copy folder.
6. Move over to Gmail, right-click the inbox folder, and choose Paste folder. Wait for the emails to copy.
7. To check if your email is in your Gmail, just sign in.

Steps for Moving Contacts:

1. Then, export the contacts from your MS Outlook to a CSV file.
2. Afterward, click Import, then select the CSV file you exported, then Import on Google Contacts.

Steps for Moving Calendar:

1. First, click the File tab, then Save Calendar in your Outlook calendar, and choose Yes.
2. After that, go to Google Calendar > Gear icon > Settings > Import & Export.
3. Now select your exported calendar file and click the Import button.

#3. Automated Approach to Migrate Outlook to Google Workspace

The Outlook Backup Software is fully loaded with great features that make it the most versatile and comprehensive software. It helps users to perform the migration from Outlook to Google Workspace automatically without any issues. In addition, users are also allowed to locally back up their mailbox items. It is possible to perform the bulk conversion without data loss, it’s easy. At the same time, we would like to let you know how to migrate Outlook to Google Workspace (G Suite). 

Steps to Use Outlook Backup Tool

1. Initially, install & run Outlook Backup Software on your PC.
2. After that, enter the Outlook email address & app password, and then click on the Sign In button.
3. Select the G Suite as an email client from the drop-down menu.
4. Enter the login details of your G Suite account and authenticate the account.
5. Finally, click the Convert button.

Conclusion 

In conclusion, we have instructed two approaches to Migrate Outlook to Google Workspace. It simplifies collaboration, increases productivity, and will save costs in the long term. In this blog, we walked you through how to migrate Outlook to Google Workspace. Moreover, you will be set to perform a successful migration. Let only the power of Google Workspace increase your team’s efficiency.

Also Read : Transfer Outlook Emails to Gmail.