How to Migrate Hotmail Email to Office 365 – Hotmail Migration

Earlier most of the users work with a small number of emails. But now things have changed. We see people working globally, interacting with multiple professionals, and managing their teams accordingly. As businesses expand, their email and collaboration needs to evolve. And here comes a need to migrate Hotmail email to Office 365. One can do it by using Outlook and other methods. However, with the help of Hotmail Backup Tool, an all-purpose and integrated tool you will be able to do the task seamlessly. 

Key Benefits of Migrating Hotmail to Office 365 

• Limited Storage: Hotmail offers only 15GB of free storage for emails and attachments which is quite less for today’s business needs. Office 365 gives 50GB of free storage for personal and family plans. 
• Professional Use: Hotmail uses @hotmail.com. Office 365 provides you the freedom to customize your domain such as david@xyz.com. 
• Office 365 (Integrated App): Office 365 syncs with other Microsoft 365 tools such as Teams, OneDrive, etc. This functionality will make your work way much easier.
• Security: Hotmail has some in-built security features but lacks advanced features such as Multi-factor authentication, Enhanced Threat Protection, Data Loss Prevention, etc. All of these are included in Office 365.
• Productivity: Office 365 makes collaboration easier by integrating shared contacts and calendars. 

Now, let’s explore various options through which we can upgrade Hotmail to Office 365.

How to Migrate Hotmail to Office 365?

There are three primary approaches for performing Hotmail to Office 365 migration. The first two methods need to be done manually using Microsoft Outlook and the Network Upload method. However, for a faster, more efficient, and error-free transfer process opt for a professional migration tool. Let’s start with manual approaches first.

Migrate Hotmail Email to Office 365 Using Outlook

Outlook has an in-built feature to open PST files without importing them. In this simple process, we will first link Hotmail to Outlook and then connect Office 365 to Outlook. We have to move through various phases to begin this process. Let’s head towards it:

Phase 1: Sync Hotmail Email to Outlook

1. Open Outlook. 
2. Go to File > Add Account.
3. Now, type your Hotmail Email address. Then, select Advanced Options.
4. Choose Add My Account Manually and click Connect.
5. After that, go to Account Settings and select Outgoing & Incoming Server settings.
6. Hit Next and enter your password. Then, click Connect.

Phase 2: Transfer PST File from Outlook

1. Open Outlook. 
2. Navigate to File > Open & Export > Import/Export.
3. Now, select Import from another program > Next. 
4. Choose your Outlook Data File(.pst) > Next. 
5. After that, browse the location to store your exported file. Select Replace Duplicates and click Finish.

Phase 3: Connect Office 365 to Outlook

1. Open MS Outlook.
2. Go to File > Add Account.
3. Enter your email address > and click Advanced Option.
4. Now, deselect Let me set up my account Manually.
5. Now, your Office 365 is linked to Outlook successfully.

Phase 4: Upload PST File with Hotmail Email to Office 365

1. First, open Outlook.
2. Go to File > Open & Export > Import/Export.
3. Then, select Import from another program > Next.
4. Select the Outlook Data File(.pst) and then click the Browse button to import the exported PST file.
5. Click Open and tick Do not Import Duplicate.
6. Lastly, click Next.

Limitations: This method requires users to manually move emails one by one. Also, this might lead to data loss, migrating attachments might fail, and much more.

Upgrade Hotmail to Office 365 by using Network Upload

The Network Upload method is suitable when we want to do bulk migrations. It does need a little bit of technical know-how. Look through the step-by-step procedure to follow:

Phase 1: Export Emails to PST

1. Open Outlook.
2. Go to File > Add Account > Enter your Hotmail Account.
3. Now, allow it to sync.
4. Again, go to File > Open & Export > Import/Export.
5. Select Export to a file > Outlook Data File(.pst)
6. Choose your Hotmail account.
7. Select a location to save your PST file. 

Phase 2: Configure Network Upload to Office 365

1. Go to Microsoft Official Site and Download Azure AzCopy. Install it once downloaded.
2. Log in to Microsoft 365 Compliance Centre.
3. Go to Data Lifecycle Management > Import.
4. Now, click Upload PST files > Show Network Upload SAS URL.
5. Copy this URL.

Phase 3: Uploading PST file to Office 365

1. First, open Command Prompt by pressing Win+R > Type cmd > Enter.
2. Run this command:

azcopy copy “C:\path\to\your\file.pst” “<SAS_URL>” –block-size-mb=64

3. Modify  “C:\path\to\your\file.pst” with the location of your PST file.
4. Replace “<SAS_URL>” with the URL copied in phase 2. Then, click Enter. 

Phase 4: Link PST File to User’s Mailbox

1. Again, go to the Microsoft 365 Compliance Center.
2. Then, click on Import PST files > Create a New Import job.
3. Now, add the uploaded PST file and select your destination email mailbox.
4. Next, match the PST file to the correct user.
5. Lastly, start the import process.

Limitations: This is a multi-step process and needs a technical understanding to configure this approach. Also, this method only works when migrating emails and not contacts or calendars. It is a slow process. 

By following this approach, once the migration gets completed, the emails will get migrated to Office 365.

Quick Solution to Migrate Hotmail to Office 365

The simplest and hassle-free method to export Hotmail emails to Office 365 is using the Hotmail Backup Tool. It is an automated tool that directly converts Hotmail to Office 365. If you want to skip the complicated manual procedure and migrate complete Outlook.com data, opt for this solution. It lets you backup your Hotmail emails into multiple formats and save them locally. In addition, one can directly migrate Emails from Hotmail to other email clients like Gmail, Yahoo Mail, and more. 

Here are the following steps to run the software and migrate emails: 

1. Download the Hotmail Backup Tool and run it.
2. After that, sign in by entering your Hotmail account username and password.  
3. Now, select the files and folders that you want to migrate to Office 365. Next, click Enter.
4. A drop-down list will appear. Choose Office 365 Email client.
5. Then, enter your Office 365 credentials and Log in.
6. Lastly, click Convert to complete the process.

Conclusion:

By concluding this topic, I hope you have all the necessary details. The details about why and how to migrate Hotmail to Office 365. We’ve discussed a manual as well as a professional method that saves your time, is accurate, and is much easier. Not only does it eliminate duplicate emails, but also provides an option to backup their emails from web email accounts. On top of that, this tool is compatible with all versions of the Windows OS. So, click on Download Hotmail Backup Tool to get the job done easily.

Related Post : Migrate Hotmail Emails to Gmail Account.

Frequently Asked Questions:

Q- How to migrate PST to Office 365?

Ans- These are the steps you have to follow:

1. First, copy the SAS URL and download AzCopy.
2. Now, upload your .pst file to MS Office 365.
3. Create a PST Import mapping file.
4. Set up the PST Import job.
5. Lastly, apply filters if needed and then start the PST Import job.

This process involves various sub-steps making it a bit hectic. You can also opt for a professional PST to Office 365 Migration Tool. 

Q. Why is my Hotmail account not connecting to Office 365?

Ans- This issue might be caused due to several reasons, some of which are as follows:

Sometimes, Hotmail services are temporarily down. Restart your router and try again.

If two-step verification is enabled in Office 365. In that case, you have to generate a new App password by visiting Microsoft Security Settings.

Ensure that you are working with an updated version of Outlook. If not, update it soon.