How to Migrate Gmail to Zoho Mail – Reliable Methods

Users often get tired from managing multiple email clients and thus want to combine their emails altogether. If you too want to migrate Gmail to Zoho Mail then, we have a perfect guide for you. With this, you can easily migrate Gmail data without any interruptions and go for a method as per your preference. Although, the experts recommend using the Gmail Backup Tool for accuracy.

Benefits of Gmail to Zoho Mail Migration

There are numerous reasons for this migration as follows:

• Cost-effective plans for all level users and integration with other Zoho tools.
• Improved data protection and control focusing on user satisfaction.
• Zoho provides an option to build a domain name of choice for your brand.
• Provides support for compliance and regulatory with custom solutions.
• Advanced filter options and better collaboration build esteem for Zoho Mail.

Which Techniques Migrate Gmail to Zoho Mail?

A manual method and an expert tool are two major techniques that enable smooth migration of Gmail. We will discuss both of these in detail in the following part of this section. Once you go through it, easily switch between clients without hassle.

Which Tool Migrate Emails from Gmail to Zoho?

When looking for a trustworthy and reliable way for migration, the Gmail Backup Tool is the best choice. This is because it has various intricate features for handling Gmail migration in an optimum and straightforward manner. Additionally, the tool is quite easy to use and access complete mailbox data without limitations on size. Moreover, it converts Gmail emails into file formats and saves them on the local system or external drive as well. Thus, it is a full-fledged way with minimum steps to complete the transfer within seconds.

Steps to Migrate Gmail to Zoho Mail

1. Run the utility and pick the option to Gmail (Backup Mails Only).
2. Enter the credentials (email and app password) of Gmail and press Sign In.
3. Further, complete the web authentication and move back to the tool.
4. Gmail files and folders appear in a tree structure. Preview and select them.
5. Click Next and select the Zoho Mail Email Client from the drop-down list.
6. After that, pick the additional filters as required for the new file.
7. At last, hit on the Download button to start the Gmail migration.

How to Manually Migrate from Gmail to Zoho Mail?

The manual method involves using Microsoft Outlook for Gmail migration as there is no other direct approach. The process is divided into two different parts for a swift understanding of the process. Follow these steps:

Part 1: Configuring Gmail and Conversion to PST

1. Firstly, go to Gmail Settings and Enable IMAP in Forwarding and POP/IMAP.
2. Then, start Outlook and open the Add Accounts window from File. 
3. Later, in the fields, specify the name, Gmail email, and password and click Connect.
4. Choose the IMAP option for synchronizing the account and complete the process.
5. Further, move to Open & Export in File, and there, go for Import/Export.
6. In the open wizard, you need to opt for Export to a File and Next.
7. Afterward, click on (.pst) and click Next to select Gmail folders for migration.
8. Again, tap Next and select a location to save Gmail emails (now PST). Hit Finish.

Part 2: Synchronize Zoho Mail and Migrate Gmail to Zoho Mail

1. To begin, firstly connect your Zoho Mail with Outlook as you connected the Gmail account.
2. Use the Zoho Mail credentials and IMAP in the Add Account window to connect.
3. Once synced, again run the Import/Export wizard for the migration.
4. Afterward, pick Import from a program or file and tap on the Next button.
5. Opt for the Outlook Data File. Click Next. Browse and select the previously converted Gmail emails to PST files.
6. Click Next and select the specific folder to import from the Gmail data.
7. Subsequently, choose the destination in the synced Zoho Mail folder to save.
8. Lastly, click the Finish button to migrate from Gmail to Zoho Mail account.

What are the Limitations of this Manual Method?

This manual method though free, has cons that are unavoidable as:

• Too much lengthy and complex process that requires tech expertise.
• Use of a third application for the transfer of mail data.
• Risky and time-consuming with no guarantee for a complete transfer.
• No preservation of folder structure or data integrity.
• Requires stable internet and skipping any of the steps can cause losses.

Therefore, experts recommend a professional tool to avoid such a difficult process.

Conclusion

To sum up, this guide discussed the reasons for migrating Gmail emails to Zoho. Then, we found two solutions to migrate Gmail to Zoho Mail. However, the manual method is troublesome, especially if you are a beginner. Also, there are high chances of errors that may cause losses. So, using a professional tool instead is a better choice and it ensures complete data security without worries.

Also Read : Export Gmail Emails to PDF.