How to Migrate from Zoho to Google Workspace in 2025- Key Tips

Zoho and Google Workspace are both email client applications. Users migrate from Zoho to Google Workspace for better data management. This task seems a little difficult, but with the right tools and techniques, it is possible. In this blog, we are explaining different effective solutions for the migration. Furthermore, a Zoho Mail Migration Tool is provided for a quick, easy, and effective migration process.

An Overview of Zoho and Google Workspace

Zoho Mail is a cloud-based software that offers various products and services for business applications. It offers several features that help in communication, such as emails, notes, tasks, calendars, etc. However, Zoho provides its users with limited storage capacity.

On the other hand, Google Workspace (Previously known as G Suite) is a collection of cloud-based applications provided by Google. It helps users collaborate and communicate with applications like Gmail, Docs, Google Drive, etc. Also, it offers 1TB of free cloud storage for individual accounts with additional subscription plans. Therefore, users are looking for methods to migrate from Zoho to Google Workspace.

Why do Users Migrate from Zoho to G Suite?

There are various reasons behind this migration process. Here we are presenting a few of them.

• Google Workspace provides more advanced security features for data protection like two-step verification.
• Google Workspace allows users to share their views and ideas and also provides real-time collaboration to work together seamlessly.
• It also provides advanced and productive tools like Google Sheets, Slides, Docs, etc.

There are various causes for this conversion process. Now, we will move further to know more about the methods as well.

How to Migrate Email from Zoho to G Suite?

For the migration process, we are describing two different procedures. Firstly,  the manual method is a little complex and requires technical expertise. Secondly, the professional one for a swift transition. Let’s begin with the methods.

Method 01: Manual Method to Migrate from Zoho to Google Workspace 

Perform the below-given steps to proceed with the conversion process.

1. Firstly, the user needs to log into their Zoho Mail account.
2. Open Settings >>choose Email Forwarding and POP/IMAP. Now, for the IMAP access section, check enable.
3. Move to your Gmail account >>See all Settings >>Accounts and Import >>Add another email address. Click on it.
4. Enter your Zoho mail ID and uncheck the Treat as alias option.
5. For the SMTP server validation enter smtp.zoho.com and in the port value enter 465.
6. Afterward, Enter Zoho mail credentials and press the Add Account option.
7. Then, you will receive an email on your Zoho mail account, click on the link for confirmation.
8. Open Email Forwarding and POP/IMAP and press on the Add email address option.
9. Enter the required G Suite credentials and then click Next.
10. Now, open Gmail and click on the confirmation link to confirm.
11. Lastly, the user needs to enter the confirmation code to verify the Zoho mail account.

Users may use this manual method for Zoho to Google Workspace migration. But it has several drawbacks that restrict you to some extent. Let’s move further to know about them.

Drawbacks of Using the Manual Method 

1. The manual method involves a series of complex steps which consume a lot of time to perform.
2. It requires a lot of manual effort and the users need to have good technical knowledge.
3. Sometimes this method is not compatible with different versions of Zoho.
4. It may not be scalable for large migrations because of the high-volume conversion.

Hence, the manual method is not very sufficient because of its limitations that restrict you from bulk conversion. As a result, users frequently navigate to the automated solution to simplify the conversion with ease.

Method 02: Professional Tool for Email Migration from Zoho to Google Workspace

The MCD Zoho Mail Migration Tool is more effective and reliable for you to work with ease. It helps users to delete duplicate emails during the migration process and free up server space. Also, this tool is highly recommended by professionals because of its easy-to-use interface. Additionally, it saves Zoho emails to various formats such as PST, PDF, MSG, etc. Now, in the below section, we are describing the steps on which users can rely.

1. Firstly, download and run the software as an administrator.
2. Now, select Zoho from the left panel and enter your Zoho mail credentials. Click Next.
3. Select the Files/Folders that you want to convert and press the Next button.
4. Now, preview the added Zoho mail and tap on the Next button to proceed.
5.  Users opt for additional Filters as per their choice.
6. Lastly, click the Convert button to begin the conversion.

Conclusion

In this write-up, we explained both manual and professional methods to Migrate from Zoho to Google Workspace. Users may follow the manual conversion method but it has several limitations which may affect the migration process. To avoid hassle and for a smooth transition, users can rely on the professional tool. Additionally, it is an easily accessible and trustworthy medium to work. We suggest you opt for a professional tool to make the conversion process simpler.

Also Read : Transfer Emails from Zoho Mail to Outlook.