How to Backup Email from Office 365 Webmail – Easy Way

Office 365 webmail provides global access to all the mailbox items. However, with this global access comes the risk of malware and ransomware attacks, phishing, viruses, etc. At such times, having a backup can be beneficial in multiple ways. So, if you want to know how to backup email from Office 365 Webmail, then stay till the end. Here, you will learn about major freeways and an Office 365 Migration Tool for instant and accurate backup.

Why Take a Backup of Office 365 Webmail?

To understand how to backup Microsoft Office 365 emails, one must know the essential reasons to do so. These are as follows:

• Protect the vital information stored in the Office 365 mailbox.
• Avoid loss due to unfortunate events like accidental deletion or hardware failure.
• Free storage space from the server to store more data and save costs.
• Increase productivity by keeping the inbox organized and clutter-free.
• Assist in maintaining documents of emails for legal or other purposes.

How to Backup Email from Office 365 Webmail?

There is one manual method and a professional tool for this backup process. The manual solution can be done only if you have MS Outlook on the system. Further, go through the methods with their steps in detail below.

How to Download Email from Office 365 Webmail for Free?

Follow the below steps to download emails from webmail:

1. Sign in to the Outlook Web App on the browser. 
2. In the Inbox folder, navigate to the email that you want to save. 
3. Open and choose to Download it. The email is saved in (.eml) format.

Now, you can access Office 365 webmail in any email client of your choice.

Alternatively, you can backup email from Office 365 Webmail through the desktop Outlook. Follow these steps:

1. Open MS Outlook and sync your Office 365 admin account with it.
2. Then, from the ribbon, press File and choose Open & Export in the left pane.
3. Click Import/Export and in the open list of options, pick Export to a file.
4. Press Next and select (.pst) data file. Click Next and choose the O365 folder.
5. Further, hit Next and select a location for saving the file. Lastly, tap Finish.

With this the processes on how to save email in Outlook 365 Webmail marks end.

Are there any Drawbacks for these Methods?

Yes, the manual methods are free but their limitations are as follows:

• Only one folder at a time can be downloaded from webmail.
• Not reliable for very large emails with attachments.
• Takes time and chances of data loss exist in the procedure.

How to Backup Email from Office 365 Webmail With Dedicated Tool?

For an instant backup of emails, use the Cigati Office 365 Migration Tool. Why this? It is because the tool provides you with a feature to backup bulk files at once with no size limitations. Additionally, any technical or non-technical user can work in it easily due to its easy-to-use interface. Moreover, the software is Windows and Mac compatible with all the versions. It includes some more beneficial and distinctive features such as:

• Saves data in multiple formats and into the desired client application.
• Preview data before transfer and perform selective migration.
• Backup emails and other mailbox items after applying additional filters. 

How to Take Backup of Outlook Webmails?

The steps for taking a backup using the professional tool are:

1. Run the tool and click Backup. Then, press Continue to proceed.
2. Enter the Office 365 credentials from which to export and click Sign In.
3. Afterward, select folders from the preview panel to download and hit Next.
4. In the options menu, select file format or email client to take the backup.
5. Subsequently, choose the filters and click Path to Save to set a folder path.
6. At last, press Convert and let the process complete.

Conclusion

To sum up, firstly, the blog specified the necessary reasons for the backup. Then, the best and appropriate methods on how to backup email from Office 365 webmail. We studied manual as well as professional ways to backup emails from Microsoft 365 accounts. However, the manual solution can’t give accurate results and is risky. So, for a secure and feasible backup of emails without hassle, opting for an expert tool is the optimum solution.

Also Read : Migrate iCloud Email to Office 365 Account.