Businesses that work remotely often face challenges with low internet connectivity. It primarily uses Cloud platforms like Zoho Mail for email communication. However, the lack of connectivity affected the workflow and efficiency of the business operations. Therefore, the business decided to export Zoho Mail to PST, which will enable the team members to access the emails offline in Outlook. There are manual as well as professional ways to do it. Read the blog till the end to understand how this can be done efficiently by using the Zoho Mail Backup Tool.
Zoho Mail is a secure email service that offers custom domain support, advanced collaboration tools, and simple UI. A PST file is an Outlook Data file that is used to store backup and archive email messages. By backing up Zoho Mail emails in a PST file, the user can easily access them offline in MS Outlook.
Need to Save Zoho Mail to .PST File
Exporting Zoho Mail emails to PST File is important to preserve records for legal and compliance matters. Following are some benefits of moving Zoho Mail emails to PST:
- Zoho Mail is a cloud-based email platform that needs an internet connection. After exporting the emails to a PST File, they are accessible offline.
- A PST File safely stores the emails and protects them from server failures and unintended deletion.
- The ability to backup Zoho Mail to PST Format helps businesses free up storage space. This keeps the email operations smooth and efficient.
- Outlook’s advanced functionalities like sorting, filtering, and categorizing make the email management organized.
- Switching from Zoho Mail to other email platforms is more easily manageable with PST files.
How to Export Zoho Mail to PST?
Transferring emails from Zoho Mail to a PST File is no longer a complex task. The user can choose the manual method by using Outlook. Or opt for an expert-recommended tool for a faster and hassle-free solution.
Export Zoho Mail to Outlook PST Using Microsoft Outlook
This is a free and effective method, but it is suitable for individuals and small-scale businesses. It does not require any third-party tool.
Follow these steps to save Zoho Mail to .pst file successfully:
Step 1: Enable IMAP in Zoho Mail
- Open Zoho Mail.
- Log in with your Zoho Mail account credentials.
- Now, go to Settings > Mail Accounts > IMAP Access.
- Ensure that IMAP is enabled.
Step 2: Configure Zoho Mail in Outlook
- Open the Microsoft Outlook application.
- Navigate to File > Add Account.
- Choose between Manual setup or Additional server types. Then, click Next.
- Select IMAP and click on Next.
- Now, enter your Zoho Mail email address and password.
- Go to More Settings > Outgoing Server > My outgoing server requires authentication.
- After that, navigate to the Advanced tab and choose the IMAP and SMTP server settings. Click Ok.
- Tap Finish.
Step 3: Export Zoho Mail to PST File
- Again, open the Outlook application.
- Go to File > Open & Export > Import/Export.
- Choose Export to a file and click on Next to continue.
- Select Outlook Data File (.pst) and hit Next.
- Select the Zoho Mail folder that you want to export and click Next.
- Pick the path to save your resultant file and, finally, click Finish.
Limitations: As we have seen, it requires multiple technical steps, therefore, it is time-consuming. Also, IMAP synchronization may sometimes result in data loss.
Expert-Recommended Tool to Export Zoho Mail to PST
The Zoho Mail Backup Tool provides a comprehensive solution to back up and manage the Zoho Mail data. It allows users to back up their entire mailbox and supports direct export to PST and other file formats. Moreover, the tool detects duplicate emails, filters emails, and supports direct migration to email platforms. It helps the user to manage storage space efficiently and works smoothly across all Windows OS.
Quickly save Zoho Mail to .pst file by following these easy steps:
- Download and launch the tool.
- Choose from Single mode or Batch mode.
- From the left sidebar, choose Zoho and sign in with your Zoho Mail account credentials.
- Expand and choose the folders from the tree structure and tap Next.
- Select the saving format as PST and continue by clicking on Next.
- Apply the additional features if needed.
- Lastly, click on the Convert button to begin the process.
Conclusion
Businesses export Zoho Mail to PST for enhanced flexibility, security, and control over their email data. Through this blog, we have explained both manual and an expert-recommended Zoho Mail Backup Tool for an error-free and smoother experience. Manual methods are often time-consuming and complicated. A specialized tool will solve the problem in no time while also ensuring data integrity. Read the blog carefully to choose the best method as per your requirements.
Related Post: Migrate Zoho Mail to Office 365.
Frequently Asked Questions:
Q- How do I export Zoho mail to Outlook PST?
Ans- Follow these steps to export Zoho Mail to Outlook:
- Export emails from Zoho Mail
- Zoho Mail > Settings > Import/Export emails > Export.
- Convert .eml files to .pst files
- Drag and drop .eml files into the Outlook folder.
Q- Why export Zoho Mail to PST for Outlook?
Ans – Below are the several reasons to export it to PST:
- Centralized email management
- Offline email accessibility
- Backup for legal and audit matters
- Minimizing storage space
