A marketing team at an enterprise used Rackspace for a long time. Now, they chose to switch to Microsoft Outlook. The best way to do this is by moving Rackspace email to a PST File. The PST File is accessible in Outlook, and the user can access all the past email data in it. The user can move Rackspace emails to PST by manual methods or by using a professional IMAP Backup Tool, which offers a faster and more reliable solution to export Rackspace email to PST. Now, identify the most efficient method based on the user’s requirements.
Rackspace Email is an email hosting service that allows businesses to manage communication with custom domain email addresses. A PST (Personal Storage Table) is a proprietary file format to back up and archive Outlook data locally. By exporting Rackspace emails to PST, one can access the files locally in Outlook.
Need to Backup Rackspace Emails to PST
Businesses choose to transfer emails to PST File for improved accessibility and better security. Given below are the main reasons why both businesses and individual users find this process beneficial:
- Moving emails in a PST File creates a local backup that safeguards them from technical failures.
- By transferring emails to a PST File, users can manage their emails offline. It can be useful for those who work in remote areas.
- Rackspace email accounts have limited storage space. Therefore, archiving older emails to a PST File can free up the space while also maintaining access to the data.
- Businesses often need to maintain emails for legal and audit matters.. Therefore, exporting to PST provides a reliable way to archive data for long-term access.
- PST Files offer better email management that helps users to quickly recover essential data when needed.
Therefore, due to these above-mentioned reasons, it is advised to export Rackspace emails to a PST File.
How to Export Rackspace Email to PST?
Rackspace emails can be transferred to PST using two techniques. There is a manual technique, and the second one is by using a specialized tool that is recommended by experts. Let’s explore both techniques.
Backup Rackspace Emails to PST Using MS Outlook
This method is suitable for individual use and small-scale businesses that handle a small number of emails. First, configure the Rackspace account in Outlook and then export the emails to a PST File.
Follow a step-by-step guide to begin the process:
Step 1: Configure Rackspace Email in Outlook
- Open the Outlook application.
- Go to File > Info > Add Account.
- Now, enter your Rackspace login account credentials.
- Choose IMAP and enter the server details:
Incoming Mail (IMAP) | secure.emailsrvr.com |
| Port: 993 | |
| Encryption: SSL | |
| Outgoing Mail (SMTP) | secure.emailsrvr.com |
| Port: 465 or 587 | |
| Encryption: SSL/TLS |
- Finish the setup.
Step 2: Export Emails from Rackspace to PST
- Again, open MS Outlook.
- Go to File > Open & Export > Import/Export.
- Then, choose Export to a file and click Next.
- Select Outlook Data File (.pst) and click on Next.
- Choose the files/folder that you would like to export.
- Pick the desired destination path to save the PST file.
- Lastly, click Finish.
A Specialized Tool to Export Rackspace Email to PST
The IMAP Backup Tool allows users to back up and migrate emails. It supports exporting emails in different file formats and performs bulk transfers easily. It enables users to move emails directly to webmail platforms. Moreover, it includes attachment backup and email filtering and avoids duplicate emails. Hence, it ensures a smooth, accurate, and hassle-free way to protect and manage your data.
Quick steps to backup Rackspace emails to PST File format:
- Download and install the IMAP Backup Tool.
- Press Continue and select between Single Mode or Batch Mode.
- Now, enter the Rackspace account credentials.
- Select the folder that you want to export. Click on Next.
- Select File Formats, choose PST from the drop-down list, and click Next to continue.
- Choose the additional features to customize the file.
- Then, select the destination path to save the exported file.
- At last, click on Next to initiate the process.
Conclusion
Exporting to PST format enhances security, improves portability, and supports uninterrupted access to data. In this blog, we have explained both manual and automated options to export Rackspace email to PST. If the user has to handle only a few emails, the manual method may work. But for those who want to save time and avoid manual steps, the IMAP Backup Tool is faster, easier, and more reliable. The tool provides accurate email exports, making it well-suited for businesses that handle large amounts of email traffic.
Related Post: Migrate Rackspace Emails To Office 365.
Frequently Asked Questions:
Q- How do I export emails to a PST file?
Ans- Open Outlook. Go to File > Open & Export > Import/Export. Choose Export to a file > Outlook Data File (.pst). Select the destination folder and export. Your emails will get exported to a PST File. You can access the .pst file in MS Outlook.
Q- How do I add Rackspace email to Outlook?
Ans- Follow these steps to export Rackspace email to PST (Outlook):
- Open Microsoft Outlook and log in with your Rackspace account credentials.
- After that, choose IMAP and enter the server details.
- Export the mailbox data from the Rackspace email account to Outlook using the Import/Export feature.
