Export cPanel Email to Outlook PST: Easy and Fast Guide

cPanel helps manage web files, email accounts, and domains but has limitations like poor flexibility and stability. Because of this users move from cPanel to PST file, which offers features like email, contact management, and calendaring, which is often preferred. In this guide, we’ll guide you through the free method and IMAP Mail Backup Tool to export cPanel email to PST.

cPanel is a control panel for web hosting that makes it easy to manage websites, email accounts, and domains. Moreover, it provides tools for managing files, setting up email, handling databases, and simplifying web hosting tasks. On the other hand, PST is known as a Personal Storage Table. This file is used by Microsoft Outlook to save emails, calendar events, contacts, and other data on your computer. Moreover, it helps keep your email organized and easily accessible, even without an internet connection. 

Needs to Export Email From cPanel to Outlook

Here we will discuss some reasons why user move their data from cPanel to PST.

• PST files let you view your emails and data without needing an internet connection.
• Moving to PST helps you organize and manage your data better, away from cPanel.
• Switching from cPanel to PST makes the data easier to move.
• Exporting emails to a PST file creates a backup, so you can keep your email data safe and access it later.
• PST files are popular because they offer better email management, scheduling, and contact handling in Outlook.

These are some reasons. Now, let us move ahead and start discussing the method to complete the process. 

How to Export cPanel Email to PST?

In this part of the blog, we’ll explore how to export cPanel emails to PST. We’ll cover both manual and professional methods. The manual method is free but has some limitations, which we’ll explain later. Moreover, To make things easier, we’ll also look at a professional approach that offers a smoother experience. We’ll go through both methods in detail, starting with the manual approach.

Export Email From cPanel to Outlook Manually?

In this section, we’ll guide you through the manual process of exporting cPanel emails to a PST file using Microsoft Outlook. The process is divided into two main steps, adding your cPanel account to Outlook and then exporting the emails.

Step 1: Add cPanel Account to Outlook

1. Launch Microsoft Outlook on your computer and go to File.
2. Now, click on Add Account.
3. Enter your cPanel email address and choose Let me set up my account manually.
4. After that, select IMAP from the options.
5. Enter Details

• Incoming Mail Server: mail.domain.com (or your specific hostname)
• Incoming Mail Port: 993
• Encryption Method: SSL/TLS
• SPA: Uncheck Require logon using Secure Password Authentication (SPA)
• Outgoing Mail Server: mail.domain.com (or your specific hostname)
• Outgoing Mail Port: 465
• Encryption Method: SSL/TLS
• SPA: Uncheck Require logon using Secure Password Authentication (SPA)

6. Now, enter your email password and click Connect.
7. If the details are correct, you will see a message saying Account successfully added. Click Done to finish.

Step 2: Export Emails to PST

1. Go to File> Open & Export > Import/Export.
2. Next, select Export to a file and click Next.
3. Select Outlook Data File (.pst) and then click Next.
4. After that, choose the folders you want to export and click Next.
5. Choose the place where you want to keep the PST file and click Finish.
6. You will now see your cPanel emails saved in a PST file.

Drawbacks of the Manual Method 

Here are some of the drawbacks of the manual method to export cPanel Email to PST.

• The process requires significant manual effort and can take a lot of time.
• Involves multiple technical steps, which may not be suitable for non-technical users.
• There’s a chance of incomplete backups or loss of data integrity.
• You can only back up one mailbox at a time.
• There is a risk of mistakes during the setup and export process.
• Offers a limited number of saving formats.

This manual method is useful but may not be ideal for everyone due to its complexity and time requirements. For easy conversion, we recommend you use the professional method. Let us move towards it.

Professional Method for cPanel Email to Outlook Migration

The IMAP Mail Backup Tool is an automated tool that can streamline your migration. This tool is built to execute this type of task. Moreover, it allows for the migration of multiple IMAP emails at once. Furthermore, it extracts and removes duplicate emails during the backup process. Also, it backs up emails along with their attachments, or lets you choose to skip attachments. Additionally, it ensures that data integrity is maintained throughout the migration process. Now, let us see the steps to use the tool.

Steps to Download PST from cPanel Webmail

1. First, install and open the IMAP Mail Backup Tool.
2. Now, Enter your cPanel IMAP details and click Sign in.
3. After that, choose the folders and files you want to back up from the list and click Next.
4. From the drop-down menu, select PST as the file format.
5. Now, mark any additional features you want.
6. Click Path to Save to choose where you want to save the PST file.
7. After that, click Convert to begin the backup process.

Conclusion 

In this blog, we’ve explored both manual and professional methods to export cPanel Email to PST. While the manual approach is effective, it does have limitations and drawbacks, including complexity and time consumption. For a more straightforward and efficient conversion process, we’ve also discussed the professional method. This approach offers ease of use and comes with a range of advanced features to simplify the backup and migration process.

Also Read : Migrate cPanel Email to Google Workspace