How to Convert ICS File to PDF Document in 6 Steps – Easy Guide

ICS (Internet Calendering and Scheduling) files contain major data related to all your schedules, events, meets, etc. Therefore, these files are easily oversized. Also, they aren’t very easy to share across various platforms. Hence, a need arises for a more compatible file format such as PDF to do tasks easily without much hassle. This blog guides how to convert ICS file to PDF with free methods and an ICS Converter Tool for flexibility. 

Why Convert ICS Calendar File to PDF?

As elaborated before, ICS files store a lot of calendar data from different profiles such as Google, Outlook, Thunderbird, etc. These plain-text files are not very compatible and have many other reasons that make users switch to a different format. These are:

• PDFs are easily encrypted and password-protected, unlike ICS files.
• PDF files are easily accessible, editable, and sharable across email clients.
• Adobe PDF files are independent of the operating system.
• ICS files have limited storage whereas, PDFs can contain large and bulky data.
• Option to print documents and various formatting and layout features.
• Supportable file format for legal, forensics, or healthcare records.

How to Convert ICS File to PDF?

To change from ICS to Adobe Acrobat PDF format, you can go for manual methods or use a professional tool. Both methods have their benefits and limitations. The step-by-step procedure with complete details is explained in brief below.

Manually Convert iCalendar File to PDF 

We have two major manual solutions that are reliable and free of cost. But to use these methods you need Google Gmail Account and MS Outlook Account.

Method 1: Change ICS to PDF using Gmail

1. Sign into your Gmail and open Google Calendar from your profile.
2. Next, click the + icon beside Other Calendars from the left panel.
3. Choose Import and the Import & Export window will open.
4. Further, press on Select file from your computer, and a dialog pops up.
5. Select the ICS calendar file, click Open, and then, Import.
6. After that, select the data to save as PDF and hit the Gear icon at the top.
7. Click Print and in the dialog, apply the settings as required.
8. Ensure the destination is set to Save as PDF and finally, click Print.
9. At last, in the Save As dialog, specify the folder location and hit Save.

Method 2: Convert ICS File to PDF via Outlook

1. Firstly, start MS Outlook and open the Import/Export wizard from File.
2. Next, choose the option as Import from another program or file. Tap Next.
3. Afterward, select the iCalendar file to import and click Finish.
4. Now, choose the events or other items to save, and from File, press Print.
5. In the Print dialog, set Microsoft Print to PDF and check other settings.
6. Click Print and the Save As dialog box appears on the screen.
7. Lastly, select a destination for your PDF, give it a name, and tap Save.

With these methods, convert ICS to PDF successfully.

Drawbacks of the Manual Method:

• Use of multiple applications for respective client’s calendar data.
• Chances of data alterations and formatting loss while conversion.
• Not suitable for batch conversion of multiple iCalendar files.
• Doesn’t provide filters for duplicates, attachments, etc.

Which Expert Tool Convert ICS File to PDF?

ICS Converter is a trustworthy solution when you need to switch to a different file format. It smoothly converts ICS to PDF in bulk and has no limitations on the file size. Additionally, with this tool, users get other unique features and filter options to improve the resultant PDF. Moreover, its user-friendly interface is suitable for all operating systems and it guarantees 100% data accuracy and security.

Steps to Convert iCalendar File to PDF

1. Launch the ICS File Converter as an admin on the computer.
2. Browse and click Open to add ICS files/folders to convert.
3. Further, check ICS folders and select them from the Preview Panel. 
4. Tap Next and click File Formats to opt for PDF from the options list.
5. Afterward, choose optional filters accordingly and give Destination Path.
6. At last, press the Convert button to finish the ICS conversion.

Conclusion

To sum up, iCalendar files are important for record and events management. However, handling multiple ICS from different applications is a bit too much. Therefore, to organize them all together and store them in a universally acceptable format, convert ICS file to PDF. This blog has specified three solutions for the same. If you want a free method, choose the manual solutions with minor limitations. Otherwise, go for a professional tool for a more secure, instant, and worry-free conversion.

Frequently Asked Questions

1. How do I open an ICS file as a PDF?

Ans: Follow these steps to convert ICS to PDF:

1. Run the ICS File Converter Tool and add ICS files/folders to convert.
2. Preview and select folders from the window and then, hit Next.
3. Choose PDF as the saving format after conversion and apply filters.
4. Specify the Destination Path for output PDF and finally, click Convert.

2. What is the easiest way to change ICS to PDF without losing formatting?

Ans: ICS Converter Tool is the best way to convert ICS calendar file to PDF while keeping folder hierarchy maintained. Also, it keeps the data and original formatting intact without any losses.

Also Read : Convert JFIF to PDF.