How to Backup OST File In Outlook in Minutes

The OST i.e. a Cache Exchange File, stores all the important data of MS Exchange Server for large organizations. Now, imagine if these OST files are damaged, breached, corrupted, or you simply lose them to any unfortunate possibilities. What happens? All your crucial data is gone, creating big trouble. So, to prevent this drastic situation, there is a need to backup OST files in MS Outlook. It can be done for free or with the OST to PST Converter Tool for proficiency and ease.

Why Backup OST File in Outlook?

Outlook synchronization with Exchange Server enables users to receive OST files. However, backing them is a must to ensure smooth and effective data recovery in difficult matters. Whether it is for data security, email archiving, recovery from server issues, or preserving changes, backup helps in all. Moreover, OST backup creates more storage on the server and also prevents file corruption. It can be easily migrated to another system too. Thus, OST file backup is very essential.

How to Backup OST Files to Microsoft Outlook?

You can perform OST backup via two manual solutions or with an expert-recommended professional tool. All the methods are reliable and easy to execute. In the upcoming part, find the step-by-step procedure for the backup.

Which Tool Backup Outlook OST File Effortlessly?

The best and most versatile tool to backup OST file data within seconds is the OST to PST Converter Tool. With this users can swiftly convert OST to PST and access files in Outlook at any time without limitations. Additionally, batch-convert OST on any Windows OS without the Exchange server connection or Outlook installation. Moreover, this prominent OST converter provides intricate features and interactive GUI to its users for convenience.

Steps to Backup Offline OST File

1. Run the OST File Converter and click Browse to add OST files or folders.
2. Locate the OST file on your desktop and click Open to add it. Then, hit Next.
3. Further, preview the added files and checkbox folders to backup. Click Next.
4. Now, from the Save/Backup/Migrate As drop menu, select file format PST.
5. Subsequently, choose additional filters and press the Path to Save button.
6. Enter a location path and at last, click on the Convert button to backup OST.

Which Manual Methods Assist to Backup OST Files?

There are two main solutions for backing up OST data files manually. First, is through Outlook Import/Export, and second, through OST Archive. Follow the steps as stated here.

Method 1: Backup Outlook OST File to PST

1. Foremost, check OST file is uploaded to the Outlook application.
2. Next, press the File option in the MS Outlook taskbar and tap Open & Export.
3. From the options, pick Import/Export and a dialog appears on the screen.
4. Afterward, in the wizard, you click on Export to a File and then, Next.
5. Subsequently, press PST to convert OST to PST for backup. Hit Next.
6. Choose the OST file/folder from the list to back up and click Next.
7. Lastly, hit the Browse button and finalize a destination. Click Finish.

Method 2: Backup Microsoft Outlook OST File via Archive

1. Open MS Outlook and in the top list, click File and then go to Info.
2. Here, expand the Cleanup Tools option and click on Archive.
3. An Archive dialog pops up. Now, select the OST folder to backup.
4. Check for other settings and options to archive the selected OST.
5. Lastly, press Browse for the saving path and hit OK to initiate the process.

Do These Manual Methods Have Any Limitations?

Unfortunately, yes! The manual solutions are cost-free, but have some drawbacks:

• Outlook must be synced with the Exchange Server for the Import/Export method to work.
• OST files must be in a healthy state, otherwise, backup is not possible.
• No guarantee for OST data security and chances of human errors.
• Backup must be performed on the same system as for OST file creation.
• Chances of partial OST backup. In addition, data recovery is difficult.

Conclusion

To conclude, there are various benefits of OST backup to Microsoft Outlook. Primarily, being the global OST file access. In this blog, three different solutions are stated involving manual ways and an expert tool. The manual ways, however, are not free from the limitations. So, for security, data integrity, and easiness of backup OST files, a professional tool is the best solution.