How to Backup Gmail Emails with Attachments to Hard Drive Easily

Gmail is a famous email client with a huge user base. We know that emails sometimes contain crucial data. Therefore, there can be many reasons for users to look for the best solution to back up their emails. The reasons may differ from user to user, but the search for an advanced and efficient solution is constant. Users can easily backup Gmail Emails to Hard Drive after reading this blog.

Gmail provides users with 15GB of free storage space, but this storage is much less for big organizations. That’s why users need to backup their emails into a hard drive. So, In this captivating blog, we will discuss the multiple methods for backing up data in hard drives along with professional tool. The professional tool is Gmail Backup Software which can be game-changing. Let’s understand the reasons according to different users.

Various Reasons to Save Gmail Emails to Hard Drive

Below are some reasons that you should know.

• Backup your Gmail into a hard drive is imperative to ensure the attack by hackers will not open your Gmail account again.
• Make copies of emails in the case where you lose important emails through the press of the wrong button.
• Because it causes data loss when there is an unexpected power-off situation.
• To cope with such a situation where users want to access Gmail emails offline, they want to backup Gmail emails to the hard drive.

How to Backup Gmail Emails with Attachments?

There are several techniques to back up the Gmail emails into the Hard drive. We will discuss all of them in this blog. Some of them are manual methods and one is a professional method using a specialized tool. First, start with the manual methods. After that, we will discuss the automated approach.

#1. Manual Method Using Google Takeout

1. First, log in to Gmail account and then click on the Manage your Google Account option.
2. Then, press the Data and Privacy option to continue.
3. After that, choose Download your Data after scrolling the page.
4. Then, create a new export and then check the Deselect all checkbox.
5. Now, double-click on the All Mail Data included checkbox.
6. Then, Unmark Include all Messages in the Mail option and then click the Ok button.
7. Click on the Next Step button.
8. After that, choose Send the Download Link via Email option from the drop-down list.
9. In the next step, select the Frequency between exporting once or exporting every 2 months for one year.
10. Now, choose the file type either, .zip or .tgz size, and tap on the Create Export button.

#2. Manual Approach Using Print Option

1. First, open the Gmail account by providing the Gmail user ID and the password.
2. Then, right-click on the desired email to save it on your external hard drive and choose open.
3. Here click on the Print All icon to print the currently selected emails as shown below.
4. Then, you need to adjust the settings as per your need and then you are ready to tap on the Print button.
5. Save and on the save print output wizard choose the Designated Path of the PDF.
6. Finally in the Save As Type option, choose the PDF type and then press on the Save button.

#3. Manual Technique Via Outlook PST Format

1. Log into your MS Outlook account using MS Office 365 Credentials and hit the File tab.
2. Tap on the Info then click the Add account button.
3. To manually set your account settings, click the Advanced tab.
4. Next, type in your Gmail Address and press the Connect button.
5. Then, click on the IMAP icon and give IMAP Permission.
6. You are told to enter your Gmail Credentials on the pop-up screen.
7. Then, just click the Allow button, which allows Microsoft apps and services to access your Google Mail account.

Export Gmail Emails to Outlook PST

1. Go to the File tab, choose the Open & Export sub-menu, and select the Import/Export icon.
2. On the import and export wizard, choose the option Import or Export to a File and press the Next button.
3. Tap on Next Now and then select the Outlook Data File (.pst).
4. Then you will need to select the Folder which you want to Export and click the Next button.
5. Browsing the location for the PST file and selecting the features as per your choice. Click Finish.
6. Then click on next and enter and Verify your Password to protect the PST file.
7. Then Re-Enter your password here for the folder.
8. Finally, the PST file gets transported to the external storage device.

#4. Download Gmail Emails to Hard Drive: Automated Approach

The reliable Gmail Backup Tool can streamline your process to Backup Gmail Emails to Hard Drive. Moreover, the software is simple to use for technical and non-technical users. In fact, users get to play with the software through the demo version before they opt to purchase it. This software can surely be fully trusted, completely secure, and extremely helpful to even more than a thousand of its global customers.

Steps to Backup Gmail Data

1. First, install and run the Gmail Backup Tool on your system.
2. After that, enter the login details of your Gmail account and press the Sign In button.
3. Then, choose the Gmail component you want to back up.
4. Mark the necessary folders and press the Next button.
5. Pick MBOX/PDF file format from the drop-down options to backup your Gmail Emails.
6. After that, define the path to save your files on the Hard drive.
7. Finally, press the Convert button.

Conclusion

In conclusion, we have discussed multiple methods to backup Gmail Emails to Hard Drive. Three of them are manual ways to do the backup, but the manual ways have some limitations and are not efficient. Experts recommend professional software can be a game changer in backing up your data. Users can choose any of these methods manually and professionally to back up their Gmail emails.

You May Also Read: Export Gmail Emails to CSV